UAEN-Personal Assistant / Office Administrator | AL Futtaim Finance | Automotive

Job Description

Overview of the role:

Provide PA support to the Director, arrange meetings, managing Diaries, travel arrangement & accommodation (Business Trips), process approvals. Arrange visits, events/Conference, Responsible for office functions, develop office procedures, organizing and coordinating office operations in order to ensure 
organizational effectiveness and efficiency. Responsible for Petty Cash Fund Mgt. Manage Procurement & Payables for AFSRL. Filing and maintaining office records, resolving inter office disputes, maintain office equipment, telephone systems, responsible for the Facilities & maintenance.

What you will do:

PA to MD of Automotive Financial Services, Rental, Leasing and Subscriptions Daily calendars, meeting arrangements, Daily emails and actions, Business Travel arrangement, Travel pack, Office Management, Facilities, Maintenance & HSSE, Cost Savings Initiatives.
Daily support in office operations, facilities & HSSE.

Report on ADMIN cost savings Initiatives.
Provide all Departments with sufficient cash to cover minor expenses and ensure intact receipts & detailed reports are forwarded to Finance in compliance with AFM guidelines.

Required Skills to be successfu:

Minimum Experience: At least 5 years knowledge in Administrative Management practices and procedure.
Knowledge in Human Resources Management and Finance is a plus. 
 
Job-Specific Skills:

PC Skills Microsoft Office, Microsoft outlook, Data Access, Presentation.
Project Management. Microsoft Visio.
Behavioural Competencies: Organise, communication skills, analytical, problem solving, attention to details, 
coaching skills, initiative, integrity, adaptability, teamwork, decision making, time management, delegation

What equips you for the role:

Graduate of bachelor’s in business administration or Business Management Graduate