Registrar
Job Description
Job Description
As we continue to grow, we are looking for a qualified and experienced KHDA Registrar to join our growing team.
For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila professional code of conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.
Key qualities and skills:
- To be friendly, approachable, professional, discreet and knowledgeable, able to work independently and as part of a team
- To be able to speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally and in writing in both English and Arabic
- To plan, organise and prioritise time and workload in order to accomplish tasks and meet deadlines
Core purposes:
- To lead the registration process from the point of a child becoming enrolled are met
- To take an active role in the day to day running of our busy school
- To be a role model to all community members in terms of efficiency and positivity
- To actively promote the school to support our vision of becoming the school of choice for our community.
- Be the key person in liaison with KHDA authority
- Ensure that Engage is up to date and reflecting accurate information
Key duties include:
- To ensure the school educational permit and other requirements of the local regulatory authority including advertising and school CAS event approvals are met.
- Maintain the tracking sheet for all required documents from new families are accurate
- Liaise with finance and admissions to follow up on registration deposit payment
- Liaise with head of primary on starting date for new children
- Lead the process for re-enrolment and provide regular updates to SLT, head of admissions and ISP admissions regional director
- Ensuring the school has relevant documentation for each pupil
- Managing the school’s pupil database – Engage including templates and communication and ensuring all documents are on the DMS or shared drive and accessible in case of need
- Ensuring all compliant and timely submission of pupil records to and from KHDA
- Manage the relationship of enrolled families until they join, sharing the welcome letter, parent handbook, newsletter, and familiarisation events
- To support Admissions as required, where it does not interfere with the above core duties
- To work with the leadership of the school to maintain the documents relating to admissions issues and pupils who are leaving
- To assist with organising in house or off-site activities for the school community
- To maintain a visible, professional and high profile within the school
- To support the day to day running of the school for example- reception duty, meeting guests etc. to ensure smooth running of the school
- Liaising with KHDA and other regulatory authorities to ensure the school is compliant (including opening new classes and grades, seeking approvals for exemptions, submitting end of year results and promotions) and seeking the relevant approvals for activities, events, advertisement, etc… and to build up a positive relationship with these organisations
- To support the Head of inclusion with the SEN requirements/documentation with KHDA
- To ensure the leaving processes for the children are met as per school policy and KHDA regulations
- Ensure accurate reconciliation between both databases on KHDA and Engage
- To be the families point of contact for any special requests (enrolment/transfer/fees letters, KHDA certificates, etc.)
- To support the admissions teams with open day, activities, events, etc.
