MRD Assistant – UAEN

Job Description

Assembling and auditing outpatient and Inpatient Files. Preparing, Maintaining, and Submitting the Statistics as per the requirements of the Management and Dubai Health Authority.

Responsibilities

• Receiving records from clinics, emergency room, wards, and other sections.
• Update all received records.
• Attestation of Birth, Death, Infectious diseases notifications to Dubai Health Authority.
• Collect the data from various departments in the prescribed format.
• Enter the data in the system for the retrieval on the daily / weekly / monthly basis.
• Send the statistical report to the concerned Government Department as per the instruction.
• Maintain the log sheet / register for the submission of report.
• Prepare the administrative statistics as per the requirement.
• Maintain all data of admission and discharge patients.
• Make a follow-up checking of missing records.
• Entertain incoming phone calls with a proper attitude and response immediately.
• All other duties assigned by the Medical Record In-Charge.
• Prepare any statistics upon the request from the companies and Government Agencies.
• Prepare any other statistics as per the instruction of the supervisor.
• Checking the discharged list against the received medical records and provides proper assembling and processing of the inpatient medical records as per the procedure.
• Evaluate each patient record’s deficiency and arrange them for completion with the cooperation of medical and nursing personnel.
• Issuing of sick leaves for the patients.
• Check all loose or misplaced report in the patient records if they were properly mounted in the mount sheet and arrange them in the chronological order.
• Ensure all documents in every patient record audited so as to avoid further loss of these documents.
• Dispatch assembled records to the completion area for further process. Merge all duplicate patient records and verify if they are really duplicates.
• Re-folder all the damaged patient records and arranged them in the proper order.
• Coordinates with the other Medical Record Department assistants for all the needed patient records.
• Exports scanned documents to the Hospital Information System (HIS).
• Does manual entry and verification of scanned documents.
• Trains newly joined doctor on the Hospital Information System (HIS).
• Attends doctor’s call on clarification on Hospital Information System (HIS).
• Approaches doctors on completion of forms and other documents in the medical records.
• Assists and coordinates with Medical Record Department staff.
• Adheres to all Joint Commission International Accreditation and Hospital related rules and regulations.
• Participates on educational programs relative to Medical records functions.
• Performs other related works as per the instruction of the Medical record In Charge.
• Performs other related works as per the instruction of the Head of Department.

Qualifications

1. A college graduate preferably with a Medical Record Technician course.
2. A minimum of two or more years of experience in Medical Record Department.
3. Computer Literacy.
4. Excellent command of oral and written English. Knowledge in Arabic is desirable but not essential.
5. Achievement of Core objectives in line with the expectations of the Management and stakeholder.
6. Ability to work constructively and interact professionally with others.
7. Ability to coordinate multiple task, adjust to changing priorities and work within deadlines.
8. Ability to attend to meetings outside of normal business hours.