Exams Officer
Job Description
GEMS Wellington Academy, Al Khail are looking to appoint an experienced Exams Officer for July/August 2025.
Examination Administration
- Collate and process all exam entries for GCSE, A-Level, BTEC, and other qualifications offered by the school.
- Ensure all examination entries are submitted accurately and on time in accordance with exam board deadlines.
- Organise and manage the running of both mock and actual exam sessions, ensuring compliance with JCQ and Ofqual regulations.
- Arrange timetables for examinations, including seating plans and invigilator allocation.
- Coordinate with subject leaders and SLT to ensure a smooth examination process.
Invigilation & Exam Day Management
- Recruit, train, and manage a team of invigilators to ensure JCQ compliance.
- Oversee the invigilation process, ensuring exams are conducted in a fair and orderly manner.
- Prepare and distribute examination materials, including papers, registers, and seating plans.
- Address and report any examination irregularities or malpractice to the relevant authorities.
Results & Certification
- Organise and oversee the distribution of results on results day, ensuring students receive accurate and timely information.
- Archive exam results and ensure secure record-keeping of all relevant documentation.
- Provide statistical analysis and data reports to the SLT for performance tracking and improvement planning.
- Liaise with exam boards regarding queries, appeals, and re-mark requests.
Finance & Invoicing
- Invoice parents for examination fees, ensuring timely and accurate billing.
- Work closely with the accounts department to track and collect exam-related fees.
- Monitor exam-related expenditures and ensure effective budget management.
Regulatory Compliance & Communication
- Stay up to date with all exam board and Ofqual regulations, ensuring school-wide compliance.
- Communicate updates regarding exam policies and procedures to staff, students, and parents.
- Ensure access arrangements for students with special educational needs and disabilities (SEND) are in place and documented correctly.
Data & SLT Support
- Support SLT with the input and analysis of student performance data.
- Assist with generating reports and insights to inform strategic decision-making.
- Maintain and manage the school’s Management Information System (SIMS), ensuring all exam-related data is accurately recorded and accessible.
- Collect, validate, and analyse assessment data to support tracking of student progress and attainment.
- Provide technical and administrative support for data-related projects linked to school improvement.
- Oversee the administration and management of GL Assessments, including Progress Tests (PTE, PTS, PTM), CAT4, NGRT, and PASS, ensuring timely data collection and reporting.
- Ensure that assessment results are effectively communicated to relevant stakeholders and used to drive student progress and intervention strategies.
Skills
- Analytical/problem-solving aptitude
- Excel spread sheet experience
- IT literate, especially databases, data analysis, charting skills
- Ability to be pro-active and display initiative.
- Willingness to learn and acquire new skills.
- Organisational skills
- Ability to present information in appropriate formats according to audience and fit for purpose.
- Good interpersonal skills, both verbal and written
- Degree preferred but not essential
GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
Job Details
Job LocationUAE
Company IndustryPrimary/Secondary Education
Company TypeEmployer (Private Sector)
Job RoleAdministration
Manages OthersNo
Preferred Candidate
Career LevelManagement – Manager
