Assistant FM Manager

Job Description

Job Description

Roles & Responsibilities

• Assist in developing and implementing facility management strategies that enhance operational efficiency and sustainability.
• Coordinate maintenance and repair schedules for building systems, ensuring minimal disruption to daily operations.
• Support the FM Manager in managing vendor relationships, negotiating contracts, and ensuring service level agreements are met.
• Conduct regular site inspections to identify issues and ensure compliance with safety and environmental regulations.
• Oversee the implementation of safety and emergency procedures, training staff to respond effectively to emergencies.
• Assist in budget preparation and financial management, tracking expenses to ensure adherence to financial goals.
• Facilitate communication between departments to foster collaboration and address facility-related concerns promptly.
• Aid in developing and maintaining facility documentation, including maintenance logs, inventory, and compliance records.
• Participate in project management for facility upgrades or renovations, coordinating with contractors and stakeholders.
• Contribute to sustainability initiatives by researching and recommending energy-efficient solutions and practices.

Desired Candidate Profile

• Bachelor’s degree in Facility Management, Engineering, or a related field is preferred.
• Certifications such as IFMA’s Certified Facility Manager (CFM) or similar are highly desirable.
• At least 3-5 years of experience in facility management or related roles, ideally in a corporate setting.
• Experience with building management systems and maintenance software is crucial for efficient operations.
• Strong understanding of health, safety, and environmental regulations applicable to facility management.
• Proficiency in project management tools and techniques to assist in facility projects.
• Excellent communication skills in English; proficiency in additional languages is a plus.
• Strong analytical skills to assess facility performance and identify improvement opportunities.
• Ability to work collaboratively in a team environment while also managing independent tasks effectively.
• Demonstrated problem-solving skills and a proactive approach to addressing facility issues.